Have you ever seen the classic 1960 film The Apartment? In the film, Jack Lemmon’s character works in what you might call a shining example of the kind of workplace that is becoming increasingly rare: a cavernous accounting department which takes up a whole floor in a skyscraper.
In that scenario, it’s simple enough to know what each employee is doing. In a traditional workplace, the work is done all out in the open. It’s either happening or it’s not. You can always tell if someone’s not on-task, because the head down on the desk and lack of productivity is always a telltale sign.
Now, your business is just too big for that – and all that real estate is just added cost. Now, your team is likely all over the place – in co-working spaces, on laptops in their pajamas, and, if they’re lucky, even working from beach side cabanas from time to time. No matter what the case may be, your mid-to-large-size enterprise has to get various projects done in concert to achieve your business goals.
And that puts quite a bit of demand on the software you use to keep track of your portfolio of projects. Thankfully, you’ve got options when it comes to project portfolio management (PPM) apps for mid-size and large enterprises.
If you’ve been pulling your hair out (figuratively speaking, we hope!) trying to manage multiple projects across various departments within your organization, you simply must discover more about these apps.
Let’s get started!
AtTask
AtTask is a portfolio management app that manages projects on a global scale. And it does so simply, thanks to its convenient, intuitive dashboard.
AtTask provides you with more than 50 ready-made templates to help you keep track of your teams’ distributed activities. But, even more importantly, it lets you set custom criteria and track progress using a wide range of data.
Features of AtTask:
- Project Management
- Project Reports & Dashboards
- Resource Management
- Team Collaboration
- Portfolio Management
- Time Management
- Help Desk & Issue Tracking
- Product Integration
- Gantt Chart
- Process Improvement
- Configurable Reports
- Real-time Project Visibility
- Capacity Planning
- Team Builder
- Help Desk Requests
- Issue Tracking
- Time Sheets
- Time Usage and Expenses
- Project Templates
- Workflow Rules Engine
That makes AtTask easy to shape to suit a broad spectrum of business needs. AtTask works in your browser, as well as your iOS or Android device.
Mavenlink
Mavenlink is a portfolio management app that works for businesses of all sizes, from small teams of freelancers to large organizations.
Mavenlink provides a secure online platform through which you and your team can collaborate on projects from wherever you are. What’s more, Mavenlink’s dashboard helps you manage more than just tasks, it lets you allocate and manage resources and calculate costs to make sure milestones are met and projects are completed, on time as well as on point.
Features of Mavenlink:
- Demand Management
- Capacity Planning
- Portfolio Simulation
- Project Management
- Risk Management
- Issue Management
- Resources Management
- Time Tracking
- Report Management
- Document Management
- Customized Workflows
- Change Requests
- Collaboration Features
- Real-time Project Visibility
- Free Read- Only Access
- Configurable Reports
- Project Scheduling
- Financial Indicators
- Integration Platform
Mavenlink works in your Web browser as well as your iOS, Android, or Blackberry mobile device.
EPM Live
EPM Live is a portfolio management app that also manages the work itself. This approach helps you spot opportunities to cut costs and improve efficiency across your organization, regardless of its size.
Most compelling, though, is the fact that EPM is built on Microsoft’s SharePoint platform. putting rapidly developing collaboration tools right at your fingertips.
Features of EPM Live:
- Portfolio Management
- Resource Management
- Schedule Management
- Cost Management
- Task and Work Management
- Time Management
- Workflow and Governance
- Reporting and Business Intelligence
- Collaboration
- Issue & Risk Management
EPM Live works in your Web browser and on your Windows device.
Clarizen
Clarizen is a highly social PPM app.
Clarizen makes it easy to track the work being done and the conversation happening around that work. These features help you keep tabs on the status of your projects, allowing you to take action to keep them on course and on budget.
Features of Clarizen:
- Project Scheduling, Gantt Chart
- Collaborative Planning
- Time Tracking
- Task Management
- Budget Tracking
- Issue Tracking
- Resource Management
- Project Portfolio Management
- Mobile App for iPhone and Android
- Salesforce Integration
- Project Hierarchy
- Personal Calendars
- Role & Assignment Per Project
- Billable & Non Billable Work Items
- Templates
- Project Percentage Completion Reporting
- Document Sharing
- Real Time Team Updates
- Financial Indicators
- Expenses
Clarizen also interfaces with Salesforce, which further boosts the functionality and versatility of what Clarizen.
Wrike
Wrike is a PPM with outstanding mobile integration. You can keep track of co-located and distributed teams with equal accuracy, even as you are on the go yourself!
Wrike presents project data as an easy-to-follow activity stream and provides you with instant notifications relating to your projects.
Wrike is extremely mobile-friendly and snappy. Wrike lets you get more done, more quickly. It’s as simple as that!
Features of Wrike:
- Task management
- Interactive timeline (Gantt chart)
- Real-time newsfeed
- Outlook and Apple Mail add-ins
- Document collaboration
- Discussions in tasks
- iPhone and Android apps
- Task prioritization
- Customized reports
- Recurrent tasks
- Workload management
- Time-tracking
- Google Drive, Dropbox, Box integrations
- Email integration
Wrike works in your Web browser, as well as on your iOS, Android, or Windows smartphone.
Are you using the right project portfolio management app for your business?
Let’s face it, you can no longer simply lean into a cubicle or look over an employees shoulder to get an idea of how a project is going. You have to have the right tools in place to know what’s going on.
The ones on our list are some of the most popular (and most powerful) but there are many other PPMs out there, some of which are suited to specific tasks. If you don’t see the one that’s right for you here, take a look at GetApp’s complete list of portfolio management apps.
5 Project Portfolio Management Apps That Give You ‘The Big Picture’
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